This document serves as a SOP for hosting a virtual co-working session over Zoom.

Before hosting my first session, I couldn’t find a step-by-step process online anywhere (so I winged it!). This is based off of my limited experience, so feel free to take-and-tweak to suit your needs.

I hope it helps!

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Kyle Van Deusen

Planning a Co-Working Session

  1. Find a group of participants.
  2. Schedule a day & time for the session.
  3. Schedule a Zoom meeting and share the details (along with the “Tips for a Successful Co-Working Session” listed below) with the participants.
  4. Send a reminder to participants the morning of the meeting.

Tips for a Successful Co-Working Session

Set a clear goal. Before the session, decide on a specific goal and/or tasks that you want to accomplish during the session (a list of ideas for tasks are provided below). Plan more work than you think is possible to get done in the time allotted so you don’t run out of things to do.

Eliminate distractions. Block your calendar off 30-minutes before and after the session. Put your phone on ‘Do Not Disturb’, close your email, and let people around you know that you are unavailable during the session. Choose a quiet, distraction-free place to work.

Be prepared. Before the session, make sure to use the restroom and grab a drink to have at your desk.

Be on time. Make sure to arrive to the co-working session 5-minutes before it’s scheduled to start so you can work out any technical difficulties and be considerate of others participating in the session.

Ideas for tasks you could accomplish during your co-working session